Monthly Board Meeting
Minutes
September 2, 1999

The meeting was called to order at 7:00pm by President Steve Niver at the home of Greg Mierz.

Present at the meeting:

Opening Comments:

The next meeting will be held at the home of Steve Niver on October 7. 

November 4 meeting - Sandra Suzuki

December 2 meeting - Karl Seeger

There was a discussion regarding keeping the club “ideas” together.  The golf tournament will be considered for next year.

T-shirt costs/styles were discussed:                             White with blue silk screen.

                                                                                T-shirt                    $5.00

                                                                                Better T-shirt        $7-8.00

                                                                                Long                       $13.00

                                                                                Polo                        $15.00

There will be an additional $1.00 per shirt charge for a colored shirt.

Lucetta will look into the embroidery/single shirt company which will have the club pay set up fees and then members may come in themselves and buy shirts with club logo by showing their membership card.

Steve checked the In-Flight magazine for shirt prices but they were much higher.

Jacqueline will check with her banner company for pricing also.

A nominating committee was formed to find nominees for next years board.  Steve, Greg and Lucetta will be on the nominating committee.

There was a discussion regarding the possibility of Jacqueline taking the President position and a discussion regarding who could take over the track responsibilities.  There was a discussion of Jacqueline holding both positions, president and track. Nothing was decided.

ACA/CCA Committee:

Nothing to report at this time.

Out of 1000 members, only 2 responded regarding the pro/con issue on CCA vs. ACA.

By-laws:  June 29^th, 1999 was the last time the by-laws were worked on.  Sandra will check black box files for signed CCA agreement.  Lucetta handed out the last updated version of the by-laws and board members will give their input during this next month to Lucetta.

Past Events:

Audio Session:  There was a great turn out.  Thirty people attended and they ran out of chairs.

Emerald Downs:  Need to follow up with Roger on this.  We know that we obtained one new member from the Emerald Downs event.  Brian Horne to submit a follow up on the Emerald Downs event for the magazine.  Brian also wanted to mention in the article that this would be his last event and the reason for that.  It was voted not to allow the latter mention.

Upcoming Events:

December 9^th is Bill Spornitz’s birthday. 

Open warehouse at Griot’s Garage for a Saturday in November.

The publication date for the combined issue of the Zundfolge is November 27^th to be out by November 30^th, if everyone agrees to have a combined issue.

Track:

Driving school scheduled for October 17^th.  Not many instructors will be on hand.  Sandra will help work the event.

The November issue of the Zundfolge will have year end track re-cap.  Jacqueline will be collecting photos.

Track day problems:                  June lapping event - Rain/carnage of new 318ti.

August lapping event - Poured rain, 3 cars lost, 2 Z3’s and an M roadster, besides many other close calls and minor mishaps.

Insurance has paid for all incidences thus far.

Conditions of the straight have changed due to oil being sprayed on the track by drag racing.  Drivers should let air out of their tires when driving under rain conditions.  There was a discussion to drive only turns 2 through 7 during rain days, exiting through the paddock each lap, put speed restrictions on the straight or set up chicanes.

For the year end re-cap, something should be written regarding the safety issues of the track during rain and how to drive safer in the rain.  ie: the rain line, don’t hug the wall in the straight, tire pressures, etc.  It was also suggested that we send out letters to those involved in the crashes regarding safe driving.  Discussed coming up with rain contingency plan.

Ray Kirkland:

Zungfolge:

September issue to be mailed 9 days from the date of this meeting.  The feature article is on the Concours d’Elegance with a secondary feature on the American Le Mans Series.  There was also a small blip regarding the seeking of an advertising manager for the Zundfolge. 

Advertising is down so we may want to consider combining the November and December issues to save on costs.  There was a discussion about when the magazine should be mailed out.  If Nov/Dec are combined it should mail on or around the 1^st of December.  We also discussed combining January and February issues.  This would not be good timing for the instructor clinic and the banquet.  Jacqueline would need to get the  dates for the instructor clinic early or we would have to be unspecific on the date until a later publication.  Ideally, both issues are needed to promote these two events.  A vote decided in favor of combining the Nov/Dec issues and to discuss combining Jan/Feb at a later date.   Jacqueline is stressed about doing so many articles.  Lance and Ken will do club member racing article. 

Discussed potential advertisers.

Treasurer Report:

Roger not present.

Roster/Membership Report:

Discussion of development of our web site.  Discussed handing off structure of our web site to Dale Bruening.  Dale works at Amazon.  Next month Greg will have ideas of what we want to do with the page.  We will need to form a web site committee.  Jill (corner worker) may be interested in helping.  We will need someone who can devote time to designing and changing the site.  We will need to combine membership with the site so that members can renew on line.  Also, advertisers should appear on the web site. Greg will have a meeting with the web site people within the month to decide where this will go.

Good BMW web sites existing are unofficialbmw.com and bmwccbc.com.

Of 1040 current members there are 220 people on the email group and still more trailing in.  That is approximately 1/5 of the club.  The renewal cards are also bringing in more email addresses.  Members are open to email.

Lance has been pricing plastic holders for the comp card displays.  He estimates a total cost range of $250.00-350.00 for these holders.  Besides these being in all of the businesses, each committee should have one to display at events.  The holder should read “Property of BMW Club” and each one should have a card that reads “Please contact ___________ for more cards.”  Lance passed out a diagram showing each display design, size and cost.  The “A” display costs $5-7.00 per, the “B” display costs $18-28.00 per.  A vote grants Lance up to $500.00 to spend on the displays.  All were in favor.

Lucetta suggested that we collect our old displays to give to any new businesses.

Lance asked for a return of all old, unwanted Zungfolge issues.

Lance has a blue BMW ACA address stamp if anyone needs to use it.

Banquet:

Rick is not present.  He was also not present at the previous meeting.  Once anyone misses 3 board meetings in a row, they are removed from the board.

Ideas:

We are passing on ideas this meeting due to the time.

Roundabout:

Jacqueline:  Asks Sandra to forward Rick’s email regarding the auction.

Bill:  Robinswood would cost $1.00 per person (about 250 people) and has restrooms, concessions and is convenient and easy to find.  Bill will stay involved with the Concours but will no longer be in charge of it.  He will volunteer to take responsibility for registration and reception as these items require experience.  Some ideas for the next Concours are dash cards, trophies, advertise the event, dash plaques, secure site, toilets, have shown in European Car Magazine and have different judging classes.  The new Concours organizer will need to have good delegation skills.

Karl:  There is interest in holding a Rally.  Karl got an email from Michael Paul who has a lot of experience in Rallying and may be interested in holding a ground school.  He may also be willing to write an article on “How to Rally” for the Zundfolge.  Ken Olson may be willing to help.  This may be a good spring event.

Leavenworth trip:  The tour is scheduled for Sept. 11^th and 12^th.  There are approx. 23 cars and 41 people registered at this time for the banquet counting our club alone.  Six clubs will be involved.  The banquet cost is $38.00 per person.

Discussed contacting BMW Seattle, Greg Noel, parts manager, for door prizes.  Also, Griot’s Garage for catalogues.  Lance will bring it up when he calls Griot’s regarding the 9/24 PIR lapping dates.

IRDC made arrangements with BMW Seattle for pace car and the night before the event, BMW Seattle changed their mind.

Lucetta: Lucetta would like to update the list of Club Model Specialists.  This would is a list of people that members can contact regarding questions about certain models.  Lucetta will give her list to Greg for organizing and these people will be contacted to see who would be willing to field questions.

The BC club discussed doing a joint magazine with Zundfolge editor.

Member cell phone service: a club member an ATT employee will come to a meeting to discuss this with us.

Someone has offered their property for the next Concours, free of charge.  The property is located somewhere near Puyallup.

Lance:  Suggestion to rotate agenda order.

Sandra: Pass

Meeting adjourned at approximately 10:40pm.

Minutes submitted by Sandra Suzuki, Secretary

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