Monthly Board Meeting
Minutes
February 4, 1999

The meeting was called to order at 7 PM by President Hugh Golden at Greg Mierz’s house.

Present at the meeting:

Board Positions Voted On:

By-Law Status:

David L. recollects that the Board approved the By-Laws in October of ’97 and sent them to Tom Nast to review them.  Nast reviewed them just last week.  He does not like them and thinks that some issues are not clear enough.  The original 3 members that worked on By-Laws will meet with Nast to go over the details.  The Board will try to vote on the By-Laws at the next meeting.  Please E-mail By-Law suggestions to By-Law Committee any ideas.

A Board position was created: “Technical Events Coordinator” and Ray Kirkland will hold the position.  He hopes to hold 4-6 technical events per year.

Do we allow proxy votes?  Presently we do not.  Possibly consider including a proxy vote in the By-Laws for those that can’t be present at a Board Meeting.

Should there be a position called “Member-at-Large”?  Mutually decided no for now.

Events:

Brian H. reports that the Karting event is filling up.  He will need a $500 deposit a week before the event.

The new members party will now be April 10 at the Whistle Stop Ale House in Renton.  The Board approved to spend $3.50 per head for deli trays.  There will be a no-host bar.

Video Night will be postponed until Fall ‘99.

The Banquet made $1,463.  The Auction earned $3,975.  Eve Mercer has informed Hugh that she does not wish to run the Banquet again.  Both Rick Brown and Ken Kinloch have volunteered to be involved with the Banquet if needed.  Maybe the two can split the duties into a Banquet part and an Auction part.

The Board discussed running a charity event with the Auction.  NW Harvest is one option of a local charity.  Greg M. says that his neighbor, David Bobanick, works with NW Harvest.  He will try to get David B. to our next Board meeting.  The Board approved NW Harvest as our 1999 charity.  Maybe other events could be included with food gathering – like the Summer Concourse…

Track Committee

The Feb. 20 instructor school will have 34 attending.  Jackie would like to do something better with shirts for the instructors.  After discussion the Board decided to have Jackie determine what the cost options will be for T-shirts versus Polo shirts.

Thunderhill will be cancelled this year due to all of our other activities.

Lance R. has an article promoting Portland ACA PIR lapping days that will go in the next Zundfolge.  We will suggest that drivers going down should be a Level I driver.  Questions regarding the event will be steered towards Lance.

Treasurer:

Roger W. distributed 1998 financial information to everyone.  We are up $5,326.07 for 1998.  The Auto Show display cost $1,165.  Roger says that expenses need to be approved by the Board.  Please review and stay within budget.

Membership and Roster:

Presently sitting on around 968 members.  Discussion regarding accepting credit cards for membership application.  Will be looked into.  We have not received postal reimbursement from CCA for 2-3 years.

Magazine:

David discusses the advertising rate increase.  The biggest cost increase right now is in postage.  In the future the Board is interested in seeing the proposed rate increases before they are sent out to the advertisers.

The Board reviewed David’s information regarding adding pages to the magazine.  No decision at this time.

We discussed business card ads for the magazine.  They will be $25 and must be a business card.  We will promote them in the magazine.  We also discussed printing options for the magazine.  An example of a Docutech copy method was reviewed.  This printing method would save considerable printing costs for the magazine.

Portland ACA is interested in doing a couple of pages in our magazine.  They are willing to pay and would want recognition.  It would be best if we shipped finished magazines to them for their own distribution.  The Lightfoots will come up with various proposals to consider.

A full year calendar of all events was discussed.  Maybe a center page insert could be created that could be pulled out for display.  Maybe we could find a sponsor for the insert.

Other Issues:

Dan Patzer would like to create a liaison between the Washington BMW Bike club and our club.  He would be the contact person.  The Board approved this idea.

Ken Olson is a coupe owner who is starting to coordinate events for coupe owners in our area.  Some of these members are not BMW ACA members.  He will encourage these people to join our club.  We will promote their events.  Non coupes can participate in the road rallies.  Ken will coordinate the events around our schedule.

Discussion regarding ACA/CCA including Brian’s proposed notice to be placed in the Magazine.  The general consensus is to wait until we can get a CCA representative to come meet with the Board.  A special meeting place will be determined.  At that time something will be published filling in the general membership on the ACA/CCA issues and inviting them to this meeting with the CCA rep.  Brian and maybe Hugh will be attending the CCA Gateway Tech.  They will see what the CCA people have to say and will report back to the Board.  The Board would like the CCA rep to be an “East Coaster”.  Brian H. objects to not including a notice in the magazine about ACA/CCA prior to gathering information at Gateway Tech.

Some Board Members want a copy of the CCA Op. Manual to review in more detail.

Roundabout:

·         Mary Lee says we need more comp cards.  Brian will order them up.

·         Wes Hill brought up his concern about conflict of interests and making sure no problems arise.

·         Ray K. brought up concerns about a Car Nutz acknowledgment in the magazine.  Brian H. says he received an E-mail from Car Nutz regarding not receiving recognition in the magazine regarding their appearance at the Concours.  Brian forwarded the message to Hugh and David.  All agreed to insert a belated acknowledgment in a latter issue to keep the advertiser happy.  Bill Spornitz, Concours Chairman, was inadvertently not included in the decision to provide the acknowledgment.

·         An updated Board Member list was distributed.  Board Members and their E-mail addresses are now on the web site.

·         Karl Seeger says that the BC BMW club is really pumped for the Leavenworth tour.  They are working on getting 6 clubs involved.

·         Lance says the 24 Hours of Daytona was awesome.

Meeting adjourned at 10:45 PM

Submitted by Lance Richert, Secretary,

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