Monthly Board Meeting
Minutes
August 5, 1999

The Meeting was called to order at 7:15pm by President Steve Niver at the home of Ray Kirkland.

Present at the meeting:

Minutes:

Discussed locations of next meetings:                 September 2 - Greg Mierz

                                                                                October 7 - Steve Niver

                                                                                November 4 - Sandra Suzuki

                                                                                December 2 - Karl Seeger

Sub-club committee to meet re: ACA vs. CCA by mid-September.

David passed out Financial Analysis and Pros and Cons re: ACA vs. CCA.

Jacqueline says the track will make some money this year.

Discussed open board position - Vice President.  Steve suggested someone take over the VP position for the remainder of 1999 to warm up for the President position in 2000.  Wes feels that Jacqueline should take the president position and he and Ken take over Track.  Jacqueline would be interested but does not want to give up Track.  She asked if someone could hold 2 positions.  The answer was yes.  Steve wants someone to volunteer rather than be nominated.

Concours:

Lost $1,100.00 on Concours.  This is Bill’s last year running the Concours.

Rick Brown, who was not present at the meeting, may be interested in taking over the Concours position.  Everyone agrees Rick would do a great job.  Discussed ideas for next Concours:  Information and directions posted on web page, different location such as Robinswood or Marymoore Park, Change of class structure by age rather than body style, and more classes, 10 vs. 4, less trophies, just for 1^st and 2^nd, catered food, more publicity, charity (NW Harvest), have 3-4 person committee, more emphasis toward car show (washed clean) rather than competition so that more people will bring their cars out, contact historic owners earlier, expand activities, such as hot air balloon, flags, mini Concours, model cars.  Music was not missed this year but may be important for growth, cross judging of class winner, drive through of special cars and winners, interview the winner.

Vintage Races:

Lucetta reports that we were Sold out on Saturday with five tickets left on Sunday.  It was the fourth of July weekend.  Cost to the club: net $100.00. Two new members joined prior to the event so that they could participate.  Marked comp cards were handed out and about ½ dozen have come back so far.  Two cars were allowed in who were not members.  Jacqueline thinks we need a banner to draw attention to the tent and she has a banner company who can produce the banner.

Emerald Downs:

Full event, perhaps 2 tickets unsold.  These cost the club, as we paid up front.  Received $1,000. Subsidy from Steve Norman for Emerald Downs event.  Steve Norman is asked, and contributes a lot.

Other events:

Leavenworth trip is being planned by the BC club.  There are 6 clubs involved.  September 24^th is a PIR lapping event. October 24^th is Ladies Tech at Bellevue BMW, being hosted by Rick Brown.  Need announcement in September newsletter.

Audio Tech Session:

Audio Tech Session, being organized by Ray, will be held at Innovative Audio on August 14^th.  Ray has a feeling no one will come.  Greg will put out an email announcement. 

Track:

Sunday, August 15^th is lapping day.  The event is not yet full.  Teching on Wednesday, August 11^th at 6:30, Bellevue BMW.  Jacqueline would like to see us re-visit Griot’s Garage.  They donated 85 packets for last track event.  Perhaps we can do that in November?

Zundfolge:

September issue will feature the Concours and American LeMans Series races.  Discussion took place regarding combining either the November/December issues or the February/March issues to save money.  Roger doesn’t feel that it will be necessary, but will put together a projection.   If it becomes necessary, an issue can be skipped on fairly short notice.  Another option would be to decrease the number of pages.  In 1998 we were up by $121.00.  The magazine has a great positive impact for the club.  Discussed posting the magazine on the web page.  Up for future discussion.

Treasurer:

We have money.  Decision was made to write off amount owed by Redmond Motorsport.

Membership:

Lance is still working on the survey.  Discussed re-design of comp cards.  All members are in favor of color, except for Ray.  Discussed spicing up the displays, displaying a copy of the magazine.  Lance will see what the businesses will allow us to do.  Lance is streamlining the renewal card process.  Wants to get away from labels eventually.  We need to discuss and coordinate the process of taking in membership funds at outside events.  Is this process documented?  Yes, Lance will send that out to everyone.  Lance would like to write a piece for the magazine regarding his taking over the membership position and once again thanking Mary Lee for her efforts, this time, separate from the Hugh and Brian issues.

Roster:

Greg will do a test reading on email group.  Number of members is 1045 subscribers, 135 non-subscribers and 1180 on mailing list.  This increase will be noted in the magazine.

“Ideas”:

At the July meeting, Steve asked everyone to bring one idea to the meeting.  We discussed several:

Jacqueline: Charity.  1-2 people assigned to manage and coordinate charity events.  Coordinate directly with the charity its self and advertise in the magazine.  It was suggested that we run an article in the magazine to find someone who would be interested in this position.

David:  Wants Roger and Steve to head a committee for a BMW Club golf tournament.

Lucetta:  Discussed club T-shirts with BMW ACA logo.  Discussed changing the logo, color, size, and rules against certain changes.  Lucetta has someone who will present a proposal and Jacqueline will check with her “banner people” for a proposal also.  She gets 30% discount.  Steve will bring an in-flight magazine to compare those prices as well.  We can advertise the shirts in the magazine.

Roundabout:

Lucetta has someone who will help get the magazine on  our web site.  Lucetta will refer him to Greg.  Lucetta is still working on by-law status and will bring her next draft to the next meeting.  Portland dues are up to $35.00 per year.  They may be interested in being involved with our magazine but they want no involvement with the CCA.  Lucetta will tell them that we may be interested in combining the magazine.  Discussed getting board members from other clubs together periodically to share ideas.

Karl:  Leavenworth event coming together well.  Ticket price for dinner is still unknown.  10 cars confirmed for overnight and a few others will tag along for the day.

Lance:  Handing over stationary to Sandra.  Sandra will handle all of the stationary needs from now on.  Lance will email inventory list of what all board members have.  Discussed postage cost difference to Canada.  It is greater, however, we will not pass on that fee. 

Greg: Greg will be changing his email address in the next couple months and will keep us informed.

Ray:  No Comment

Sandra:  No Comment

Jacqueline:  Jacqueline will bring the banner information to next meeting.

Roger:  Wants Sandra to send him receipts for Concours food.  Sandra will.

David:  Wonders how many CCA people got a paid trip to LeMans in France.  Many CCA people went and David will try to find out who paid their way.  The stipend that is paid out to host the board meetings will be increased by $35.00 to $50.00.  All were in favor.

Lucetta:  Need the President’s box back.  Lance has it.  He will bring it to the next meeting for Sandra to hold on to.

Wes and Ken left early.

Meeting Adjourned at approximately 10:30pm

  Minutes submitted by Sandra Suzuki, Secretary

Back to Minutes