BMW ACA Puget Sound Region

Monthly Board Meeting

October 5^th, 2000

President Lance Richert called the meeting to order at 6:53pm at the Mercer Island Community Center.

Lance Richert David Lightfoot Tom Cox

Rick Brown Jim Millet Lucetta Lightfoot

Greg Mierz Bill Linder Stephen Niver

Karl Seeger Chris Linder Evie Mercer

Bill Spornitz

Lance handed out a "News from National" newsletter from Wayne Smith, Executive Director of CCA. He also thanked the Board members for coming early so our meeting could adjourn by 9:45 as requested by the Community Center. This is our last Board meeting as an ACA Club!

Lucetta reported all forms must be in by October 14^th. Candidacy statements are needed only for an elected position that has more than one person running for that position.

• By-Laws Committee Update: The final version has been sent to Keith. On the elections ballot there will be a place for our members to approve the bylaws.
• Other ACA/CCA Transition Issues:
• The Board approved the updated logo.
• The Board reviewed a letter explaining our merger with CCA that will be mailed to our area dealerships and independent repair shops.
• CCA will mail twenty-two extra monthly issues of the Roundel magazine to whomever we designate. The number twenty-two is determined by a formula of 1% of our expected membership. After discussion it was determined these extra copies of the Roundel will be mailed to the Dealerships for display to their customers.
• There was discussion regarding ACA honorary members.
• Lucetta reported the new decal costs are transitional expenses. We will pass these out free at Club events. If members request them we can send them out if we are supplied with a self-addressed, stamped envelope. A decision had to be made regarding the new decal colors (three colors versus five colors) and format (sticker versus cling) and the quantity we should order for the best price break. After voting the Board approved using five colors and using stickers. Brochures will be ordered from CCA.

Bill reported we owe SIR for ambulance services from the last two events held at the track. Our insurance bill with K&K is paid up and we have a document from them showing a credit balance of $404.00 K&K also has the change of our name and address. Bill reminded us the November Karting event will be under CCA insurance and he will need to request an insurance form from CCA for this event. He reported we would need to change our name on our business license before we can order new checks on our checking account. We have a C.D. that is maturing in November and Bill will let it roll over at a higher interest rate.

Exeter Tech Session – October 14^th – Jim Millet reported a group email would go out explaining the valet parking is complimentary at this event.

Karting at Crazy Redhead – November 12^th – Rick Brown reported the rules would be included in the group email reminder that will go out before the event.

Z8 Open House at BMW Seattle – Follow-up on event that took place September 12^th. There were over 100 in attendance. It was a fun evening, and everyone had a good time looking at the cars that were on display. Mr. Norman was gracious enough to let us sit in the Z8 and have our pictures taken!

F1 viewing at BMW Seattle and Bellevue BMW – Follow-up on event: there were about 40 people at the Bellevue site and over 100 at the Seattle site.

Other ideas: It has been suggested we have a Video night featuring car chase scenes from various movies that someone has put together.

David provided a Zundfolge Merger Analysis handout for the Board to review. It was David’s recommendation that we raise the advertising rates 40% with the emphasis on the fact there will be "80% more eyes for 40% more bucks", and the combined issue for November/December will be at the current rates with a huge increase in circulation. After voting the Board approved David’s recommendation for an advertising rate increase of 40%.

Greg’s report: "I received the membership information from CCA regarding members that are eligible for membership in our chapter. I received data on 1381 members, 400+ are in Oregon. There are 69 Associate members (basically wives or husbands) and 209 joint members. That would mean that as of November 1^st we will be easily the 5^th largest chapter at ~ 2360 members. New Jersey drops to 6^th with 2083 and L.A. is 4^th at 2600. Three of the top 5 are West Coast. (The West is the best…) Tom Cox and I are working on a way to electronically merge the names but I may have to hand input them as our current database format is much nicer that National’s. It would only be a one-time deal and I much prefer the way we have it locally. Updates from National regarding new members shouldn’t be much harder than at present rates of growth. Some mechanism will be established to drop those that don’t renew at National without always using their table format, but I’m not worried much about that."

There was discussion regarding the Casino night expenses, dropping the auction activities, having a speaker, and providing music for listening and dancing. The majority of Board members felt the auction should not be replaced with a casino night, and it was decided the casino night idea would be dropped for a banquet main activity. Getting a speaker at this late date was discussed and it was the consensus of the Board that we can do both the live auction and silent auction, enjoy a pleasant dinner, and have music for dancing. This agenda leaves time for members to visit with each other. Rick handed out sample menus for us to look over, and to save time the Board gave Rick the job of deciding the evening’s menu. Rick requested we choose the charity P.A.W.S. as the recipient of our charity drive to honor Roger Wales, our past president, since this was the charity Diana Wales appointed at Roger’s memorial service. There was some discussion regarding honoring a local supporter for his contribution to our club over the past several years.

Report from Jacqueline: The October 22^nd High Performance Driving school is full. We do have a waiting list open. The program actually filled up prior to the October magazine with the registration printed. At the time of the deadline we were not full so it was a gamble of whether to run the article again. Those who can not make it in will be encouraged to sign up for the Spring school next year.

SAV Tour follow-up: Ken told Karl in was very fun, but they wished there was an X5 in the group!

Leavenworth Tour follow-up: Karl had a flat tire that was very disappointing. The family activities on Saturday were well attended and fun.

No report.

Chris reported she called and left a message today to reserve the Robinswood location for next year, on Sunday July 29^th, 2001.

Rick B. - getting very busy at work, will need help on the banquet.

Bill S. – will donate an official program for the U.S. Grand Prix race to the auction.

Karl S. – regarding the banquet, some people need to be invited and recognized for their contribution to the club.

Greg M. – the email group is moderated. I believe we can use this technology with editorial control so that we can be comfortable.

Tom C. – pass.

Evie M. – pass.

Stephen N. – pass.

Lucetta L. – suggest the club buy Diana W. a plant for her yard in Roger’s honor. The Board voted and approved a $100 budget.

David L. – deadline is Oct. 27^th for next double issue. The nominating committee should decide the ballot format.

Chris L. – pass.

Bill L. – pass.

Lance R. – pass.

The meeting was adjourned at 9:47pm

Respectfully submitted by Evie Mercer, Secretary