President Roger Wales called the meeting to order at 7:15 PM at his home.

The next meeting will be March 2^nd at Lance Richert’s home. (On February 17^th the location of the March 2^nd Board Meeting was changed to the Lightfoot’s)

Roger reported that a request was made by Bill Spornitz that we adopt a procedure to refrain from changing the date of the Board meeting with less than one month’s notice. We decided not to change the date of the next Board meeting with less than one month’s notice unless there was some compelling or emergency reason to do so.

The new procedure for dispensing the board meeting minutes was reviewed. Everyone agreed it worked well.

Roger wants someone to take over the discount list. Lucetta suggested we include it in with the advertising coordinator’s responsibilities.

Lance was unable to be present at tonight’s meeting, so he gave this report by email:

"Griot’s is on track, as is VRM. Interviewed Byron Sanborn for a Bimmer Bio that will help promote VRM. What a guy! Sandra will be handling the New Member’s Meeting. Roger has been mailed the info for the ACA/CCA meeting on Mercer Island."

Joni Candey handed out menus and information on three different restaurants that are possible sites for the New Member’s Meeting. There was discussion over the choices, which included the idea of doing a walk-through to see how large the rooms are in both the Factoria Grazie Ristorante and the Lake Washington Grillhouse. These ideas will be turned over to Sandra for her to look it over. The date of the New Member’s meeting should be March 25^th. We will have one issue of the magazine to publicize the event. Greg can do an e-mail advertising the event to general members, and include the information of the meeting in the regular mailing that goes out to new members. (Note: this date has been subsequently postponed to a date to be decided.)

Roger brought up the fact that the 30^th Anniversary of our ACA club will be June 4^th, 2000. The Lightfoot’s are working on contacting charter members to participate in a celebration bash, to be held Sunday, June 4^th.

Club Merchandise - on hold at this time.

Advertising Coordinator - Jim Millet has volunteered his time for this. Lucetta will work on this and get back to Jim.

Volunteer Coordinator – It was decided to change the name of this position to "Charity Coordinator" to more accurately describe the duties of the position.

Golf Outing – There is an article about this in the current issue of Zundfolge. The committee is looking for input from the membership regarding this idea.

Dale reported there is new information on the web page. Jacqueline requested the 1999 Track review be put on the web page. Greg noted that John Brown thought our web site was awesome. We are getting 1000 hits a month. There are links to videos of other tracks, and we need videos of Northwest tracks like PIR, SIR, etc. There is a link to translated articles from AltaVista.com from Germany.

There was a great response from many people. Overall Phil’s talk was well received. Some guests objected to his war history, some thought volunteerism was not an appropriate subject. Others were very impressed with Phil’s presentation. There was discussion on future speakers. Lucetta suggested we consider the idea of having a photographer take slides of our year’s events and doing a slide show recapping those events at next year’s banquet in place of using a speaker. Rick suggested we consider a dinner/dance event. Jacqueline suggested having gambling tables after the auction, using a hired company to do the gambling tables. Rick thinks we should explore new ideas for next year’s banquet. Lucetta stressed we need more time to socialize.

Financial information was not available at tonight’s meeting.

There was a parking garage problem with the gate closing too early. Some guests were not able to park in the garage. This problem was not handled well by the Harbor Club, who assured us the garage would be open and available to our guests.

Rick needs a form letter to write thank you notes to our donors. Greg volunteered to do the thank you letters.

Rick has a list of ideas for changes he would like to implement for next year.

Lucetta volunteered to re-do the bid sheets with pre-printed increments for the silent auction. It was suggested the silent auction closing times be later (than previous closing times have been) to provide more time for viewing auction items and socializing.

There was discussion on whether the banquet chairman should continue to pay for his/her meal. Arguments against were basically about setting a precedent. Arguments for were based upon the out of pocket expense to attend the event. It was suggested we decide this issue on an exception basis. There was a move for a vote, which was seconded, and passed that the chairman of the banquet event not pay for his/her own meal and their guest’s meal.

Bill Linder suggested we break up the classes into year categories. David suggested 10 classes rather than 4 classes. The concours committee will check into these ideas.

Karl related he would regroup because the wine tour will need to be held on another date. There is a conflict with the May 21-22^nd date.

The Karting event is stirring up a lot of interest. Karl needs a deposit from treasurer Bill. There will be 8 teams with nice trophies.

There is no report on the rally event.

Jacqueline reported the instructor’s clinic would be held from 7:00am to 5:00pm. There is a registration form on the web site. The Bremerton-September 1999 date issue seems to be resolved. There was discussion on the Laguna Seca date. A previous discussion at another board meeting was reviewed. Jacqueline will find out if the November date is still available for our use.

Jacqueline mentioned a request she received from the Proformance Driver’s Club. They were asking if our club would open our driving events to their club in Vancouver. It was briefly discussed and decided we need to serve our own members first.

As in past years, we will be including CCA Spokane Track Events in our 2000 Driving Events Calendar, as well as, Portland ACA’s and the local Alfa Romeo track events.

Chris Bowl explained the need for a representative from our club to represent ACA drivers who are racing in the ICSCC conference, in the capacity of a contest board rep. Chris relayed this position was not fulfilled last year and that our board needed to appoint someone to this position.

Jacqueline volunteered to be the representative. A motion was made and approved by the board for Jacqueline to be the representative.

Bill Spornitz was not present to give a report.

Greg reported there are 1098 members. Greg’s figures were wrong last month.

David distributed the economics for January and February. David gave a recap of the February issue. The feature in the March issue is a combination of Byron Sanborn and VRM.

Sub. Committee met several times. Sub. Committee is working on the voting procedures.

A report will be sent to Keith late February.

The March 11^th general meeting will allow the board to take comments from our membership. The meeting will be held at the Mercer Island Community Center from 1:00pm to 4:00pm. The Sub Committee will meet March 14^th to finalize their position statement. The Sub Committee has a position in draft form.

Tentative time line:

April 1^st magazine mailing

April 5^th ballots mailed

April 25 or 26^th receive ballots

May 5^th results of vote

Results in June issue of magazine

There will be a "get out the vote campaign".

To vote must be a member in good standing (paid up dues) as of March 31^st.

Campaign will consist of e-mailing members and having the board call other members to encourage them to vote.

Scott Adare will be invited to come to the March 11^th meeting.

Roger: e-mails on board business need to go to board members only.

David: Keep general member’s interest in mind on ACA/CCA issue. Cars are being sold very fast at the dealerships since January.

Bill: pass.

Jacqueline: Kahn Team Racing is being sponsored by BMW Seattle for the 2000 season and the team is very excited about the upcoming year! On a side note, I’m going to DAYTONA!

Evie: pass.

Lucetta: pass.

Steve: Thank you for the gifts. Board expressed appreciation to Steve for his work this past year.

Rick: Membership cards are being seen in people’s hands at the dealership.

Jim: pass.

Karl: pass.

Tom: pass.

Greg: Has 300-400 e-mail addresses for the vote. Will break down the rest of the membership by area codes. 60% of the renewal cards are coming in with e-mail addresses.

Chris: Was a part-time BMW racecar driver this past year. Overlooked in magazine.

Meeting was adjourned at 10:20pm.

Submitted by Evie Mercer, Secretary