BMW CCA,
Board
Meeting Minutes
The meeting
was called to order by President Rick Gulstrom at
Those in attendance were: 18 people
Rick
Gulstrom, President
Jeff Butler, Tech Coordinator
Marilee
McCorriston, President/CEO Arthritis Foundation
Emily Fullenwider, Campaign Coordinator, Arthritis
Foundation
David
Lightfoot, Vice President
Jim Millet,
Zundfolge Advertising
De-Anna Martin,
Banquet Chair
Dean Martin,
(?) Board member?
Martin Hovenkotter, Treasurer
Lynne Eskil, Membership Chair
Alan James, Tour Coordinator
Lucetta Lightfoot, Zundfolge Editor
Rich Milham, Risk Management
Lance Richert, Concours Chair
Mike Ellis, SIG Coordinator
Walt Conley, Track Events (?)
Tom Cox, Past
President
Presidents Report
·
National News,
·
Last Month’s board minutes – any changes or additions? No
Treasurers Report –
Marty
·
Marty provided a summary of the accounting spreadsheet. He cleaned
up pre paid track charges with pacific raceway. Concours was profitable.
General Meeting and
Non-track Event Calendar
Katrina Relief - Lance
Lance
proposed donating to the Katrina Relief fund. Lance made a motion to donate one month’s member’s
dues to the Katrina Relief Fund. Seconded, Motion passed with a majority.
October 1 deadline for
2006 Board member nominations – status – David
All board
position are filled with the exception of secretary. There is going to be a concerted effort to
find someone to fill this position in 2006. There will be an updated board of
directors list published in the next issue of the Zundfolge magazine
.
Hill brothers participating in 24
hour Daytona – any social event coming up to review?
No events.
Alpha club is hosting a sailing
event, at pier 54,
on October 12th to benefit seat time for Wes and Ken Hill for the 24
hour Daytona. It is $50 per person. Need
a sticky for bulletin board.
Membership incentive programs (BMW
dealer presentations)
Lynne is
going to talk to BMW northwest. Ask them if they would like to participate and
or be a sponsor for the Novice Drivers Training Event at
Would club benefit from
a New Member Orientation 3 times per year- Marty
Marty has
brought 4 new BMW members into the club in the last month. We need a Venue in the
south end. Talked
about setting up a members meeting at the
Upcoming Events:
Benchmark Audio tech session Oct 22 – Tom
Cox
We have an
event, we have a date, and we have 8 people pre-registered. Tom asked for
someone to take this event over since he will not be available. Rick said he
would take over the event. Brian Whitehead is the contact person. The event is
from 10-12 on a Saturday. Tom will send out the email. Lynne offered to help
Rick.
Hill climb in Oct 8th
and 9th – Marty and Alan
Marty gave
a run down on the proposed tour. 22 cars
are signed up, 4 are coming from Enumclaw and several from
Jingle Bells Fun Run
Need 35
people to sign up in order to create custom t-shirts. The deadline for the
shirts is November 14th. For more information talk to de-Anna
Martin. Details of the event are available at
http://www.seattlejinglebellrun.com/
Oktoberfest October
6-9-
Lance gave
a rundown on Ooctoberfest. Lucetta is working the booth the evening
before. Open to the public at
Past Events:
Martin Rudow – talk on sports car racing
in the nw – david
Good but
small meeting 8 people, Martin gave a good presentation. $5.49 cost for the
event.
New Event Ideas?
Auto – cross – Martin, David and
Lynn (date / location?)
No new
information. No one to organize this event.
No
BMW Collectibles –
Event December 10 – David
Location:
Wine Tour – Ken Olsen /
Alan to verify date
Not going
to happen this year.
Foster Wheel and Tire
– Jeff
Lucetta is
going to go talk to them in the next couple of wee
Dinan Tech session
with BMW Seattle – Jeff
Seattle BMW
said they were interested but they haven’t replied. BMW Northwest might be interested.
Car tender is still interested in hosting an event. Jeff to talk to Alex at BMW Seattle.
No limits,
no reservations people just need to show up.
Expecting 200 plus people. 2/3 different private car collections. Spinner
warehouse. We need to provide some form
of security, promotion, directions, and treats. They are going to provide
tables and linen covers. No photos. Need 8/10 volunteers. Meeting starts at 9
am, 10 - noon will be finished by 1 pm.
Track Events
General Business /
financial status – Tom/Bill
Marty is
going to write a check for $200 PRRCA race track for startup fees. Already had
a motion two months ago.
Need a new PRRCA rep.
– Tomt
Bill
decided he really wants to retire so we need someone to step into his
position. Need someone who is very
familiar with the track. Walt wants to
talk to tom and bill about it. Lynne would be a good person to take this over.
2006 chapter track event calendar
Pacific Raceway
Fundraiser – Tom/Bill/Walt
N/A
Chief Instructor
meeting – Bill/Walt Status
Hosted by
national DEC. There were about 10/12 people on the teleconference call. Talked
about incentives for instructors. Discussed accidents. There were 5/6 incidences
in
Corner Workers (750$)
–
Another $750
dollars is needed for corner workers. Incentive to get volunteers is that this
benefits Children’s hospital. Motion made, seconded. Motion passed.
Off season instructor
meeting – Walt
Walt has a
couple of different options for the instructor appreciation event. He will do
some research and get back to the board at the November meetings.
Upcoming events
Discussions
in process. Nothing to report yet.
Tours/Rally
Jeff
Schlimmer, no new events planned
SIG Groups /Events
Past events from
September? N/A
Upcoming
Events: E36 Event – Martin?
Martin
doesn’t want to do this anymore. We need to find someone who wants to host
this. Maybe Kim Burgess? Someone will contact Kim and see if he is interested.
Last
Saturday the E46 group got together. It was a good turnout. Dozen people or so
and at least 5 M3’s. Martin is going to
ask one of the people who attended to write up an article for the Zundfolge. Who is the contact person for this
group? Doug Mill keeps the roster. 40
people on the list.
2005-2006 Banquet de-Anna, David
& Lance
Date will
be January 21, 2006.
Need to make a motion to write a check to the
Update on
speaker –
The speaker
we were trying to secure didn’t’ work out. We are allocating one hour for the auction.
Ken and Wes Hill have agreed to be our guest speakers. Talking to BMW Northwest
about helping with the event, aka: sponsor. Talked about design and color ideas. De-Anna is working on the logo for the
glasses. What does the board think about
theme wear?
de-Anna circulated
a spreadsheet outlining the cost of the meals.
The board recommendation will be $40/50 (early registration $40) (late
registration $50). We have to have at least 147 people to break even that should
not be a problem. Arthritis foundation has a tax exemption for the food service
tax. Arthritis foundation will help to
provide donations. Lucetta is going to work with the arthritis foundation on
donations. Schedule for soliciting donations? Next month.
Concours - Lance
Anything new for next years event? No new news.
Zündfolge
Lucetta deadline for
2005 issue – Tuesday for the combined issue. Oct. 11th
Lucetta thought
the layout person would be back for this issue but she is delayed so they are
performing the work via long distance. Lucetta must have everything by Tuesday.
Report on Stoneguard – they are out of business and they
owe the magazine for ads. Jim is going to try to find them.
Bradley’s Detail – They want to place ad’s but they
still owe us for past ads. They want to come back and pre pay each month.
Jim is gong
to make phone calls to the 60 day past due accounts. Jim and Lucetta to talk
off line.
Roster/Membership – Lynne / Louis
BMW is down
250 members nationally. Do not know the local numbers. As far as we know
the membership numbers have been staying
the same for last 6 months.
Web Site - Dale
No news
The next Board Meeting will be held
on Thursday November 3rd, 2005 at the
Marty will bring the food.
Roundabout
·
Jeff went to
·
Marty went to
·
Dean anyone know any good auto body shops?
·
David Board meetings are too detailed for this level of a
board. Would like to discuss this at the next board meeting. Would like the board to consider changing the
board meetings to coincide with the deadline for the Zundfolge magazine. It
would be nice to have the board meetings a week or so before the deadline for
the magazine.
·
Walt Bill got champion for year end pro three. Walt turned 50 last week.
·
Lance for the donation for the race car lance will write it
up for the magazine. Article for the
January magazine.
·
Lucetta Drove to
·
Lynn Seattle international auto show first night for
charity. November 2nd, 7-10 pm QWEST field event center. Benefits Jr. Achievement
of
Adjourn.
Respectfully
submitted