BMW CCA, Puget Sound Region
Board Meeting Minutes
August 4, 2005

The meeting was called to order by President Rick Gulstrom at 6:45pm at the Mercer Island Fire Station 91.

Those in attendance were:

Rick Gulstrom, President
David Lightfoot, Vice President
Martin Hovenkotter, Treasurer
Jane Hesselt van Dinter, Secretary
Louis Hesselt van Dinter, Roster Manager
Lynne Eskil, Membership Chair
Alan James, Tour Coordinator
Lucetta Lightfoot, Zundfolge Editor
Rich Milham, Risk Management
Lance Richert, Concours Chair
Mike Ellis, SIG Coordinator
Zena Bartusch, Member
Don Robesch, Member
Eric, Leslie and Cole Ivarson, other CCA Chapter Member

Presidents Report

• News from National was distributed to all Board Members via email.
• BMW Membership Drive Lynne will contact Bellevue BMW about possibly having a salesperson and car at the next track event.
• Rick introduced Eric, Leslie and baby Cole who were visiting from Milwaukee, WI and may relocate to this area. They have been chapter members in Milwaukee for 20 years.

Treasurers Report

Marty provided a complete accounting of all events and bank balances to the Board. All accounts have been reconciled.
 

General Meeting and Non-track Event Calendar

There was a lot of email about last months Board meeting minutes. Rick asks the Board to be kind with email and remember that everyone on the Board is a volunteer.  David Lightfoot discussed supporting Ken and Wes Hill as they participate in the 24 Hour Daytona event.  Marty made a motion that our chapter support with a pledge of $1000.00 each.  David seconded the motion and the motion carried with a majority.  It was also suggested that the Hill brothers attend some sort of social function or Board meeting to discuss their experiences after the event.  Lance reported that T-shirt sales were very good at the Concours. He states that approx. 50 shirts were sold at this one event.  Jeff wrote a brief note, to be in the next Zündfolge, thanking BMW Seattle for coming to the last track event.
 

Upcoming Events:
• Rick will do a bulk email in reference to the upcoming Tech session at Speedware on August 13th.
• Martin Rudow will present a 45 - 60 minute talk on his book about sports car racing in the NW- September 17th at the Mercer Island Library.

Past Events:
• Jeff did a write up on the Dyno Event and BBQ for the September Zündfolge.
• Board Members Rick, Jim, Lucetta, David and Alan were able to have dinner with Eddie Funahashi when he was here the weekend of the Concours. They all mentioned that it was very nice.

 

New Event Ideas? 

• David has a contact and is working on allowing our club access to several prestigious locally owned car collections. He hopes to have something scheduled for this fall.
• Mike Ellis discussed the fact that the LeMay Museum wants our club to become a member. He stated that individual membership resulted in free entry to the museum but was unsure what a club membership would entail. Mike will obtain additional information and present it at the next Board meeting.
• The Hill Climb Tour, scheduled for October 8 and 9 is in its final planning stages. Marty will finalize hotel reservation information.
• Alan continues to work on finalizing plans for a Leavenworth tour.
• David is still in process with plans for the BMW Collectibles Event in December.
"The Barn Discovery" DVD about BMWs is still available if anyone is interested.
The Executive Car Club of America is now located at Millennium Motors in Redmond.
 

Track Events

As Tom Olsson is no longer able to attend meetings, Lucetta felt that he should name someone to represent him at Board Meetings. He will be contacted with this request.
 

Tours/Rally

• No new events planned.
 

SIG Groups /Events

A new SIG group has been formed. It is the E46 S16 Group and the contact person is Mike Pei at (206) 778-0740 or by email at: blackchrome77@hotmail .com

Upcoming Events:
• No new info on the E30 Picnic. It will be held on Sunday, August 14th at the XXX Drive Inn. Lance showed the Board a new T-shirt that will be available for purchase at this event.
• No new info on the 8 Series Event scheduled for August 19 - 21 on Whidbey Island.
• Marty is still working on the E36 event.
 

2005-2006 Banquet

• Date will be January 21, 2006.
• David is still attempting to contact Bill Auberlen but has not heard back from him. He discussed using Joey Hand, a winning BMW racer, or Burt Levy, an author as possible speakers for the Banquet.
• Most members of the Board would still like to pursue the "Topless in January" theme.
 

Concours

Lance reported that there were 125 cars this year. The event was down 17 cars from last year. There were 57 judged cars this year, which proved problematic for the judges. Last year the Concours made approx. $1100.00 and this year it made approx. $1200- 1300.00 even after expenses. $600.00 was donated to the Renton Lions Club. Next year he may lower the entry fee. He also purchased two easy up awnings for club use. He felt the food vender kept his costs very fair. Lance suggested that the Concours committee may, come up with more prizes or awards in order to decrease the profit margin of this event.
Lance then made a motion to increase the amount of the donation next year to $600.00
David seconded.  Motion passed with a majority.
 

Zündfolge

Lucetta reported that the deadline for the September 2005 issue is August 2, 2005.
The deadline for the October 2005 issue is August 30,2005. (note change in date due to scheduling conflicts ).

We are working on the third issue using the new software and all is going fine. Some adjustments were made as some tasks take longer and some take less time. Over all it is much better and look forward to working with this system ongoing.

We made a change in bindery services as the previous company was taking more and more time to finish our job.

We denied a submission because of copyright issues.

We always welcome contributions from members.
 

Roster/Membership

Louis reports that membership continues to fluctuate.
 

The next Board Meeting will be held on September 1st, 2005 at the Mercer Island Fire Station 91.  This meeting will start at 6:45 p.m.  de-Anna Martin volunteered to bring food for this meeting.

Roundabout

• Lance has order forms for shirts. He also has letter envelopes for club use. He needs help with the E30 picnic. There may be 2 E30 Tourings at the picnic.
• Zena will help with the picnic selling shirts.
• Marty was pleased with the bulletin board. He was able to sell some wheels and tires.
• Alan and Mike were able to assist the Renton Rivers Day Parade folks by providing a convertible for an injured Veteran to ride in.
• Lynne recently attended a Ferrari Event to benefit Children's Hospital and Medical Center.
• Don attended the Alfa Convention at the Doubletree Inn in Bellevue.
• Louis attended the Kiwanis Track Day. There were approx. 30 cars, 4 of which were BMWs. They enjoyed 30 minute run groups and had a great time.
• David ask that the calendar be attached to each months meeting minutes. He also mentioned that it is time for the nominating committee be formed. Zena, David and Louis volunteered to man this committee.
• Mike, Alan and Stephen attended the Spokane Tour last weekend. Mike and his wife left the tour in Colville, but enjoyed the tour.