BMW
CCA,
Puget
Sound Region
Board Meeting Minutes
April
7, 2005
The meeting was called to order by President Rick Gulstrom at 7:00 p.m.
at the
Mercer Island Fire Station 91. Those in attendance were:
• Rick Gulstrom, President
• Tom Cox, Past President
• David Lightfoot, Vice President
• Martin Hovenkotter,
Treasurer
• Lance Richert,
Concours Chair
• Alan James,
Tours
Coordinator
• Jim Millet, Zündfolge Advertising Manager
• Lucetta Lightfoot, Zündfolge Editor
• Marilee
McCorriston, Guest
• Tom Olsson, Driving Events Chair
• Walter Conley, Chief Instructor
• Bill Spornitz, Member
• Lynne Eskil, Membership Chair
• Jeff Butler, Tech Coordinator
• de-Anna Martin, Banquet Chair
• Dane Martin, Member
• Mike Ellis, E30 SIG Contact
• Dave Clary, SIG Coordinator
• Wes Hill, Member
• Steve Larimer, Seattle 7's
• Louie Lindenmayer, E28 SIG
Opening Comments
Rick Gulstrom welcomed everyone. Introductions went around the room.
President's Report
•
News from National
- was
distributed via email prior to the meeting, and so was not discussed.
The newsletter is available to anyone on the National website
-
www.bmwcca.org
•
Crisis Response Plan –
An information
card will be created and brought to all events so the leader of the
event will know how to handle an emergency
Potential Benefit Charity for Annual Banquet
•
Lucetta Lightfoot
introduced Marilee McCorriston from the Arthritis Foundation. Marilee
gave a detailed description of the Arthritis Foundation and how they can
support the club in putting on the banquet.
•
Martin Hovenkotter
thanked the club for contributing to the NW Parkinson Association at the
past banquet and said they would be happy to participate again and
duplicate their efforts.
•
Bill
Spornitz
made a pitch on Louis Hesselt van Dinter’s behalf for the Medic One
Foundation since Louis was unable to attend the meeting.
•
The board
discussed then later in the meeting voted on the charity. The Arthritis
Foundation was approved as the benefit charity for the 2006 Annual
Banquet.
Treasurer's Report
•
Martin reports
that the treasury is in good shape, as usual. Martin submitted a
financial statement, which is attached to these minutes by its mention.
The Chapter has assets of about $50,000. The first two track events,
and payment for future track related activity used up some of the money
but the next three track events should bring in about $17,000.
General Meeting and
Non-Track Event Calendar
•
Club Clothing –
Lance Richert
asked what the board thought of running an ad in the Zündfolge
magazine all year long so members can purchase clothing items at
anytime, and not just pre-order during one month. He is asked about
shirts at many events and doesn’t always have the styles or sizes the
members need. Since we now have a storage unit, Lance would like to
have shirts and sweatshirts made up in various styles and sizes and
store them. He wouldn’t always have to bring the entire stock to the
events as he did in the past since members can actually get them at
anytime through the magazine ad. The board approved an investment of
$2,500 to have shirts and sweatshirts made up for spontaneous sales.
•
Laptop Projector –
Walt Conley
researched a few different laptop projectors and reported that the
Optoma EZPro 739 was favored for quality, features, and price. The
board approved purchase of this laptop projector with a hard case, not
to exceed $2,000.
•
Chapter Event Calendar –
It was suggested that the event calendar
should be published via e-mail once a month to the board and sent
between the 10th and the 15th of the month. This
would enable the board to see where this is a void or an abundance of
events in a given timeframe and help disperse the events.
• VRM Tech Session –
120 people attended this event. Obviously
very successful!
• Women’s Tech Session –
Carrie Bishop will head this event that
takes place on May 21 at Car Tenders
• Risk Management Advisor –
The board voted and approved of
the new board position of Risk Management Advisor and Rich Milham will
hold the position. It is an appointed position and is required to be
filled for one calendar year.
• New 3 Series –
David Lightfoot is in contact with the local
dealers and waiting to see when this can take place. Tends to be an
event that is scheduled with short notice since the dealers don’t always
know just when the cars will arrive.
• Haury’s Paint and Body Work
Tech Session – Jim Millet is the
contact for this April 23rd event.
• Loop Tour –
Cascade Loop Tour scheduled for May 7
• Karting Enduro –
Dave Clary is heading this event and it will
take place May 15 at Sykart.
• Autocross–
BMW Club may share autocross site with
Bremerton Sports Car Club in
Bremerton.
No date set yet per Martin.
•
BMWCCA National Board Meeting –
This board meeting will take place in
Portland on June
4th.
•
Group 2 Motorsports Tour –
David Lightfoot is heading this facilities
tour and a tour of the cars on June 11th.
• Griot’s Garage –
June 25th is the date of this tech
session headed by Lance Richert.
• SOVREN Historics –
Lucetta Lightfoot is taking reservations for
the car corral July 1, 2, and 3 at Pacific Raceways. Twenty cars per
day, $25 fee per car. The board approved purchasing a ready-up tent for
the car corral and other events that take place throughout the year.
Cost not to exceed $1,100.
•
Portland
Historics –
Takes place the weekend of July 9. de-Anna and Dane Martin are heading
a caravan to the event.
•
Dyno –
Dyno BBQ at Carb Connection on July 30
arranged by Jeff Butler.
• Mountain Twisties Tour –
This event takes place August 27.
• Hill Climb –
A tour may take place to coincide with the
SOVREN Hill Climb race in October.
•
Leavenworth –
There may be
a Leavenworth
tour in the fall.
•
BMW Collectables –
Event to take place in early December.
Track Committee
•
Financial Status on Books –
Instructor’s Clinic and
Novice Driving School
lost money. Three more events at Pacific Raceways will most likely be
in the black, making the season a positive rather than a negative
total.
•
Road Course Advisory Board –
Tom Olsson has transferred the duties to Bill
Spornitz to attend these meetings regarding Pacific Raceways.
• Street Survival Statusl –
Dead.
• Website for Instructors –
Being utilized by instructors.
• Driving School Standards, Age
Limit 18 – Walt Conley report
earlier that National’s thought 16 was okay for
Bremerton events but
Rich Milham (the new Risk Management Advisor) feels the insurance won’t
cover any mishaps.
Tours/Rally
•
Spring Rally –
Low registration so far.
SIG Groups/Events
•
E30 Picnic –
August 14th at XXX Drive-In in
Issaquah headed by Lance Richert.
Concours
•
Griot’s is on board as a sponsor and to give gifts. Concours takes
place July 24th at
Cedar River Park in
Renton and is headed by Lance.
Zündfolge
• May 3 deadline for June issue.
Roster and Membership
•
Roster needs to be updated and redistributed to the board members.
• Membership is up nationally by 92
members per Lynne Eskil.
• AOL may block Louis Hesselt
van Dinter’s e-mails to the members as they recognized them as SPAM
now. He may loose his account if it continues. Tom Olsson suggested a
Yahoo users group to resolve the problem. There should be just one or
two moderators. Once this has been established, it will be advertised
in the Zündfolge.
Roundabout
•
Martin has a 2000 540 for sale
• Three Across America – 50 seats per
city are available but folks are not showing up after making
reservations
• David Lightfoot suggested Branded
Tent produce the 10 X 10 easy-up for the BMW Club and have logos on it.
Other suggestions were discussed.
• Renton Technical College is offering
car restoration classes.
• Wes and Ken Hill will be drivers for
Team Seattle at the Rolex 24 Hours of Daytona race in February 2006.
Next Board Meeting
-Thursday, May 5th
•
The next Board meeting will be at
7:00 p.m. at the
Mercer Island Fire Station 91.
Rick adjourned the meeting at 9:45 p.m. Quick discussion that the
meetings should start at 6:45 p.m. since most members are already there.
Submitted by Lynne Eskil
Membership Chair
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