BMW CCA, Puget Sound Region
Board Meeting Minutes
October 7, 2004

The meeting was called to order by President Tom Cox at 7:05 PM at the Mercer Island Fire Station. Those in attendance were:

• Tom Cox, President
• David Lightfoot, Treasurer
• Martin Hovenkotter, Tour Coordinator
• Lance Richert, Concours Chair
• Alan James, Tech Events Coordinator
• Lucetta Lightfoot, Zündfolge Editor
• Rick Gulstrom, Membership Chair
• Bill Spornitz, Driving Events Chair
• Mike Ellis, SIG Coordinator
• Louis Hesselt-van-Dinter, Roster Manger
• Walt Conley, Chief Driving Instructor
• de-Anna Martin, Banquet Chair
• Dane Martin, Member
• Jeff Butler, Member
• David Clary, NW 8's
• Chris Mason, Member
• Lynne Eskil, Member
• Roger Hoffeditz, Member
• Steve Larimer, Seattle 7's
• Tom Olsson, Secretary

Opening Comments
Tom Cox welcomed everyone.  No introductions were needed.

President's Report
News from National
• Newsletter/Webmaster conference May 13-15, 2005
• D&O insurance issue still being considered
• Ongoing effort to renew local Chapter charters
• Upcoming elections - Eddy Funahashi will most likely run for re-election for Pacific Region VP

Nominating Committee
David reports that most positions have been filled.  Rick Gulstrom has volunteered to be President next year. VP and Secretary are still not concrete.  The slate needs to be solidified by Tuesday, Oct. 12, as that’s the Zündfolge deadline.  The Nominating Committee also proposed three new Board positions: Autocross Chair, Risk Manager, and Registrar.  After much discussion it was decided to not add any of the three new positions.

Autocrossing will be limited next year to see what the level of interest is.  Autocrossing will be within the Driving Events Committee for the time being.  Risk Manager will also be part of the Driving Events Committee since driving events generate most of our risk. However, the Risk Manager will arrange insurance for all Club events.  Registration for events will return to the event chairs or committees in charge of the event rather than have a separate Registrar

Treasurer's Report
David reports that the treasury is in it's usual good shape.  He distributed a report, which is attached to these minutes by its mention.  Current assets total $90,995.87, with $76,832.34 in cash.  Both Zündfolge and Track are on their budgets.  Committee draft operating budgets for 2005 are due at the December Board meeting, and final budgets are due at the January meeting.
 

Track Committee
Past Events - none

Upcoming Events -
• October 17th Novice school is ready to go.  The classroom session will be at the Mercer Island Library on the 14th.  55 people are registered as of 10/7, we can take up to 70
• October 30th school (Portland) is ready to go.  Bill has ordered the food, and met with the track administrator.  37 are registered as 10/7.  We will take up to 80.
• Chris Mason reports that November 13th Advanced Skills Day at Bremerton is ready to go.  11 people are signed up.  We need 30 to break even.

General Business -
• Bill has done some more work on the storage situation for our track gear.  He is of the opinion that we'd be better served by purchasing an enclosed trailer as opposed to a shipping container.  This would be located somewhere central in the Metro area in a secured storage facility.  It could hold ALL of the gear, instead of just the Bremerton cones, and could be taken to any venue instead just at Bremerton.
• Jason Fiorito has set up a Pacific Raceways Road Course Advisory Board.  He has asked for us to send one delegate.  Lance volunteered.  Thank you Lance!


SIG Groups and Events
E30 Tech Session, 10/10 - About 30 people have registered.  Will be at Eastside Bavarian.  They will concentrate on typical wear items with high-mileage E30 M3's.  As a bonus, Chris Gochev will show how he's coming along on an M1 restoration. 

Zündfolge
• The deadline for the Nov/Dec issue is Tuesday, Oct 12th
• Lucetta has quite few copies of past issues.  Please contact her if you're interested.  Otherwise, they'll be recycled.
• The new advertising rate has been confirmed with the advertisers.

Roster and Membership
•  Rick reports that National membership is at 67,641, up 1585 from last year.  3145 Zündfolges will be sent out next month.