BMW CCA, Puget Sound Region
Board Meeting Minutes
July 1, 2004
The meeting
was called to order by President Tom Cox at 7:00 PM at the
Mercer Island
Library. Those in attendance were:
• Tom Cox, President
• Ken Olsen, Vice President
• David Lightfoot, Treasurer
• Lance Richert, Concours Chair
• Lucetta Lightfoot, Zündfolge Editor
• Rick Gulstrom, Membership Chair
• Walt Conley, Chief Driving Instructor
• Bill Spornitz, Track Chair
• Mike Ellis, SIG Coordinator
• Alan James, Technical Services Coordinator
• Martin Hovenkotter, Tour Coordinator
• de-Anna Martin, Banquet Chair
• Louis Hesselt-van-Dinter, Roster Manager
• Dane Martin, Member
• Lynne Eskill, Member
• Zena Bartusch, Member
• Don Robesch, Member
• Tom Olsson, Secretary
Opening Comments
Tom Cox welcomed everyone.
President's Report
News from National
•
Raffle - it looks like about 10 cars will be given away.
•
National Website - the decision has been made to contract out design
work. The
maintenance will continue to be done in-house.
• Tech Fest Midwest will likely happen in March of next year.
• There is a discount on Hertz and Avis rental cars available to
members now.
Treasurer's Report
David passed out a balance sheet and quarterly reports. Assets
total $86,605.98 with $74,001.50 in cash. Receivables are a little
higher than David would like. David is still working on switching
banks. Both track and Zündfolge are right on budget.
General Meetings
Past events:
Griot's Tech Session, 6/12 - Alan
reports that all went well with about 100 people in attendance.
Upcoming events:
Pacific Raceway Historic Races, 7/3-4
- Lucetta reports that the event is sold out. The Hornet
will be there to promote the charity raffle. Expenses for this
event will be roughly $43 more than the income.
Issaquah Car Collection, ?/? - Lynne
reports that this event should be delayed until next year, as a mutually
agreeable date couldn't be found.
VRM, ?/? - has been postponed
until Spring, 2005.
BMW NW Tech Session, ?/? - no
report
Innovative Audio Tech Session -
almost an event, but I.A. lost their lease, so this will have to be
delayed indefinitely.
Ste. Michelle Concours, 9/18 - no
report
Book Signing, ?/? - David reports
that he has a delivery date for his books, but wants to wait until he
actually sees them to commit to a date.
This event will most likely happen in September.
Hornet Race, 9/25 - 110 tickets
sold already!
Video Night, ?/? - Lance and Tom
O. will start the planning for this, should happen in early November.
Tours and Rally
Rally -
CPN Rally was
held, great event, Ken came in 2nd. There will be a fall Rally
held in BC in approximately November.
Tours -
• Walt and Jamie are
heading up the caravan to Oktoberfest.
• Mountain Twisties, 8/28
- everything looks good
• Hurricane Ridge /
Maloney Car Collection, 9/12 - going as planned
• Fall Color, 10/9 - has
been moved to Oct. 9
• Ken will coordinate a Fall wine
tour. He's aiming for 10/2
Track Committee
Past Events -
•
Both June 6th and 25th were sold out. Good weather
for both. There was one incident on the 25th which delayed the
event somewhat, but we recovered well, and the students did not lose any
time.
Upcoming Events -
• August 29th
registration will open as soon as we all receive our July Zündfolges.
• It was reiterated that we will be enforcing our cancellation
policy - no refunds within 7 days of an event.
CCA Bylaws -
As of the August school, all convertibles must have fixed
roll-over protection and 5 or 6-point harnesses. Second, only
Instructors will be allowed to carry passengers. We have no choice
on these decisions, as they are dictated by BMW CCA National.
Autocross -
President Cox mentioned that we should consider starting an autocross
program, as this could be attractive to the membership. We would
need to find someone willing to head the effort. Martin offered to
be the Autocross Coordinator if someone can be found to head up tours.
SIG Groups and Events
• There has been some interest in starting an E46 SIG. Mike will
follow up.
• E30 Picnic, 6/27 - Lance reports that this event went very well
with 112 cars and about 200 people attending.
• NW 02 Fest, 8/1 - Will be held in North Bend, WA. The Club will
cover the Insurance expense.
• E36 Street Fair, 8/22 - a promotion will be in the August
Zündfolge.
Banquet
• de-Anna has talked to the Seattle Design Center and secured January
29th for the 2005 Banquet. She will need $500 for the deposit.
• Ken Olsen made a MOTION to accept de-Anna's proposal, as
stated. Louis SECONDED the motion. Upon VOTE,
the motion carried unanimously.
• Martin put together a meeting with the NW Parkinson's Foundation to
begin planning with them. A "Fund a Need" program was suggested
where people donated money for specific needs as opposed to an auction
item.
• de-Anna encourages all the Board members to begin securing auction
donations as soon as possible.
Concours, 7/24, Cedar River Park
• Alan has volunteered to be the Lead Judge this year. Some
volunteers have stepped forward, but we still need 15 more judges.
• BMW Seattle will again display some new cars. Lance is working
hard on more event branding to give them more value for their donation.
• The trophies are done.
• All plans are on schedule!
Zündfolge
• The
deadline for the August issue is Tuesday, July 13th.
•
Lucetta reports that she is using a new printer for the magazine, and
they have turned out to be a bit slow. As a result, the July issue
won't get mailed until Friday (7/2). She will work with them to
expedite the process.
Roster and Membership
•
Louis reports that a rather bad thing happened on his computer, and
quite a few people were deleted as a result. He's found the root
of the problem, and it won't happen again.
•
We got into trouble with the bulk email, so Louis now has to jump
through some hoops to keep his server happy. A "if you no longer
wish to be on this mailing list" blurb will now be included at the
bottom of every bulk email.
• Rick reports that he sent out 100 new member packets last month.
National membership is 67,769, up 4% from last year.
Website
nothing to report
Next Board meeting - August 5
The next Board meeting will be at the
Mercer Island
Library, 4400 88th
Ave, SE, and Bill Spornitz has volunteered to bring the food. The
September Board meeting will be WEDNESDAY, September 1st, so that
we can secure the Library once again.
Roundabout
Lynne - The IROE race was today!
Lucetta - got a patch quote from a
Canadian source that's pretty cheap. She will follow up.
Bill - stole the differential out of
his son's car for the race car. The addiction continues...
Louis - spent 3 straight days at the
track. He's now "Dr. Evil" in Spokane.
David - has been corresponding with
a member who's an attorney about the track waiver, and is proposing an
addendum. The mentioned member will be at the August Board
meeting. Also, Nancy Martin's 328 won't be a t the Concours, as
there's a schedule conflict.
de-Anna - is going to the Portland
Historics. Over 100 BMW's coming.
Martin - ran the Silver State, had a
lot of fun
Mike - went to the Greenwood Car
Show last weekend, light BMW attendance.
Lance - demonstrated proper banner
storage technique.
Tom Cox adjourned the meeting at 9:00pm
Respectfully submitted,
Tom Olsson
Secretary
|