BMW CCA, Puget Sound Region
Board Meeting Minutes
April 1, 2004
The meeting
was called to order by President Tom Cox at 7:05 PM at the Mercer Island
Community Center. Those in attendance were:
• Tom Cox,
President
• Ken Olsen, Vice President
• Bill Spornitz, Driving Events Coordinator
• Lance Richert, Concours Chairman
• Louis Hesselt-van-Dinter, Roster Manager
• Lucetta Lightfoot, Zündfolge Editor
• Rick Gulstrom, Membership Chairman
• Walt Conley, Chief Driving Instructor
• Martin Hovenkotter, Tour Coordinator
• Mike Ellis, SIG Coordinator
• Alan James, Technical Services Coordinator
• Jeremy Mar, Seattle 7's
• Matthew Mar, Seattle 7's
• Steve Larimer, Seattle 7's
• Lynne Eskill, Member
• Wes Hill, Member
• Don Robesch, Member
• Chris Mason, Member
• Jamie Thomas, Member
• Mark Baker, Member
• Tom Olsson, Secretary
Opening Comments
Tom Cox welcomed everyone.
President's Report
News from National
• The
Chapter Congress is scheduled for May 21 in Denver, CO. The
President, Treasurer, and Membership Chair are invited to come, but we
are still unclear what expenses will be covered.
-
Martin made a MOTION to cover the expenses for those attending
that National
does not cover. Bill SECONDED the motion. Upon
VOTE, the motion carried with
10 "for" and 2 abstentions.
•
ZF
Public Service Award were announced.
• Application forms for both Tech Fest East and Octoberfest are now
available online at the National website at
http://www.bmwcca.org/cgi-bin/BMWCCAenterMember.cgi
Members are encouraged to get their applications in early.
•
Raffle flyers will go out this month. Odds will be 1:3000.
• The next National Board meeting will be June 5-6 in Mt. Tremblant,
Canada
2004 Dates
Tech Fest East,
to be held in Reston, VA, May 13-16
Octoberfest, to be held in Pasadena, CA, July 4-9
General Meetings
Reports on past events:
All Members Meeting, 3/27 - 67
people attended. It was nice to see so many brand new Members in
attendance.
Track Safety Tech, 3/28 - Had
about 30 reservations, and all went well. Andy gave a very
entertaining presentation, as always.
Upcoming events:
6-series Introductions - Tom Cox
reports that there are about 60 reservations so far. The
events will be held at BMW Seattle on 4/5, BMW of Bellevue on 4/7, and
BMW Northwest on 4/14. Everything is ready to go.
Autobody Tech Session, 4/17 -
Jim was absent. Rick reports that there will possibly be a
presentation on the work done to his M3.
Karting Enduro, 4/25 - Tom O
reports that 3 teams are registered, 3 other teams have expressed
interest, and we have one single registered so far. Everything is
ready. We are looking for a Track Steward, as Ken Hill has a
schedule conflict.
TC Kline Tech Session, 5/8 -
Jamie reports that she has 21 reservations already, mostly for the
morning session.
Exeter Detail Tech Session, 5/15
- Alan reports that all is ready to go, some reservations already.
Griot's Tech Session, 6/12 - Alan
reports that all is in order.
BMW NW Tech Session - Alan has
talked to BMW Northwest. They would still like to do an event, but
can't do it on June 19. Alan is working with them to reschedule.
Pacific Raceway Historic Races, 7/2-4
- Lucetta reports that the entry fee has increased, but now
includes a program with each ticket. She is planning on buying
tickets to Saturday and Sunday only, as not much is happening on Friday.
Issaquah Car Collection, ?/? - Lynn
is working with the owner to set up an event in Sept or October.
VRM, ?/? - Wes reports that this
event will most likely happen in the Fall.
Tours and Rally
Tours -
Past Events -
Martin reports that he had 27 cars join him on the tour to Novice
Day. Everyone made it to check-in on time.
Upcoming Events -
▪ "Trippin thru the Tulips" (April 10) - Martin has 38
reservations. All is ready.
▪ "Mountain Twisties" (May 29) - 15-20 reservations so
far.
▪ "Scenic America" has been cancelled in favor of an
Eastern Washington tour, or
a tour to Bimmerfest in Calgary, Alberta.
▪ A caravan to Oktoberfest, a Peninsula tour, and a
Napa Valley tour are all in the
planning stages
Rally - The Spring Rally is set for April 24.
Ken Olsen has spent the last few weekends laying out the routes.
Registrations are coming in. Louis has volunteered to work a
check-point. Ken is still looking for other volunteers to man
checkpoints.
Track Committee
Past Events -
• The Bremerton Novice
School went well. We had 72 drivers attend. Weather was
nice, everyone went home happy.
• The Pacific Raceways Novice School attracted 80 students and 45
Instructors. Bill thanks Louis for his efforts in registration and
in keeping the schools on schedule. There was some discussion on how to
manage Instructor track time.
Upcoming Events -
• There are already 30
reservations for each of the June dates.
General Business -
•
Bill is still working on obtaining a storage container for Bremerton.
• Sovren has been hired to man the
flag stations. Not only are their members familiar with track
safety, all the fees charged to the Club will be donated to Children's'
Hospital.
• Electronic registration has begun. The application for both of
the June schools is available on the website. Louis has decided
this is as far as he wants to take the process right now.
• Bill reports that he is now out of log books, and will need to reprint
them for the October Novice school. Some revision will be
necessary.
Drifting - Chris Mason
approached the Board with the idea of hosting a Drifting event.
Many Members have expressed interest. Some details still need to
be worked out, but the event seems to be possible. Chris will
continue his research, and the Track Committee will look into hosting an
event in the late fall. Bill will follow up with Bremerton to
check on track availability.
SIG Groups and Events
• 8 and 7 series tech session
at Car Tender (May 22) is on schedule.
• There will be an '02 SIG drive this weekend.
• Mike reports that an E46 SIG is starting up.
• Martin reports that the E36 show&shine has been postponed due to
schedule conflicts. It has been rescheduled for Aug. 22
• Steve reports that there's a possible new Bimmerfest event in Calgary,
June 26th.
Banquet
The Club received a nice thank-you letter from the MS Society.
Treasurer's Report
David sent in his report in absentia. He reports the total assets
to be $84,270.86 with $60,287.13 in cash. Accounts Receivable is
the best it's been in years - very few delinquencies. We've
received a renewal notice for
www.bmwaca.org, and the Board decided to not renew it.
Zündfolge
• The
deadline for the May issue is April 6. This issue is going into
editing very fast, so nothing will make it into the magazine that does
not get to Lucetta before 4/6 at 5pm. No exceptions.
•
There has not been any further developments on the ad rate hike.
• We had 23 advertisers in the April
issue, the most ever.
Roster and Membership
Louis reports that he is making progress in compiling the Member
database. He is slowly becoming more comfortable in his new
position, and things are beginning to fall into place. Bulk email
is now coming from the website's server, thanks to Dale's help. It
was asked that the "from" line say "BMWCCA" instead of "xrra.pair", as
many people won't recognize the server's name.
Website
No report
Concours
Lance is working on creating new Club banners and A-boards for Club
events. He will need approximately $800 to get the job done.
• Ken Olsen made a MOTION to approve Lance's proposal, as stated.
Lucetta SECONDED the motion. Upon VOTE the motion
carried unanimously.
Lance also reports that he will dial back in some mileage points into
the competition, but only at the class level. Best in Show will
remain the same as last year.
Al Lanng has been talking with Lance about the Ste. Michelle Concours,
now scheduled for Sept. 18.
Ken Olsen made a MOTION to fund the Ste. Michelle Concours at the
same level as we did last year, $500. Lance SECONDED the
motion. Upon VOTE, the motion carried with 10 "for" and 2
"against".
Next Board meeting - May 6th
The next Board meeting will be at the MICC, and Louis has volunteered to bring the food.
Roundabout
Jamie - loves her new suspension!
Tom O. - has taken over the Street Survival program, as Kevin
is moving out-of-state. There not be a 2004 event, due to lack of
Foundation funding, but an event is planned for 2005.
Walt - applauds Chris on his efforts
to start a Drifting event. Also got to drive Loren Stout's Dinan
Stage 2 E46 M3 at Spokane, and was very impressed.
Louis - had great time driving with
ProFormance.
Lynne - Need for Speed event this
weekend at the Museum of Flight. Lance's car and Team Seattle will
be there. Don K. is one of the speakers.
Wes - has decided that the 645 is a
really cool car. Wes reports that he will spend 70 days this
summer working an event at the Nurburgring. Lucky stiff!
Rick - brought some inquiries from 2
Members looking for some model information. Volunteers were found
to help them.
Chris - going to the BMW Experience
this weekend.
Mike - selling his Condo, and is
moving to Spanaway.
Martin - is running the Silver State
Challenge this year, not sure which class.
Tom Cox adjourned the meeting at 9:32pm
Respectfully submitted,
Tom Olsson
Secretary |