BMW CCA, Puget Sound Region

Mike Ellis

Alan James

Steve Larimer, Seattle 7’s

Don Robesch

Dane Martin

BMW CCA Puget Sound Board Meeting

December 03, 2003, MICC

President Tom Cox called the meeting to order at 7:05

Presidents Report

News from National: October Fest 2004 will be held in July in Pasadena. We understand that the Beach Boys have placed an order for matching Lederhosen and an accordion or two.

National Driver Training program will use the Genesee Valley chapter model, wherein mentors will be used to train the chapter trainers.

Newsletters will soon be available electronically.

National dues will go up to $40 starting July 01, 2004.

Treasurers Report:

David Lightfoot presented a detailed and complete synopsis of the clubs financial status to date. The Balance Sheet shows total assets of $81,964.779, which includes $39,596.16 in checking and savings, with the remainder in prepaid facilities rentals, accounts receivable and other assets. In addition, David ran spreadsheets on Track events and the Zündfolge, our two biggest budget items. They are in good shape, and will likely be budgeted for similar levels next year.

David also presented budget guidelines for next year, which was discussed as a guide for the individual chairs to consider when setting up the next years budgets.

David also presented a set of eight guidelines for use by event chairs in setting budgets for events. These were accepted as guidelines. They are:

1. Track revenues to be budgeted at about 115% of costs on an annual basis

2. If there is a charge to attend an event, the event should be budgeted to break even

3. Zündfolge net costs not to exceed 85% of dues received

4. Event stipend raised to $200

5. Board approval required for amounts over $200

6. Capital items handled on a case-by-case basis unless included in functional area budget

7. Working capital needs considered to be about 200%of succeeding year’s prepaid rental fees

8. Approval of annual budgets for functional areas (track, Zündfolge) is formal approval to spend unless there are significant variances from budget. Event chairs shall present budgets for events a minimum of two months prior to event.

Item 4 required a vote by the Board to increase the amount. David Lightfoot made the motion to increase the allowable stipend to $200. de-Anna Martin seconded the motion. The motion was carried by majority vote of the Board.

The full report is by this reference included in these minutes.

Past Events

Workers Appreciation Night was held with 40 people attending.

Women’s Tech session was held at Car Tender wit 30 attendees. Lots of interest, this will become an annual event.

The X3 debut held at Seattle BMW was attended by approximately 30 members.

Upcoming Events

Collectibles will be a small event, all systems go!

E-46 Tech all set, host is very enthusiastic. A donor car will undergo a valve adjustment.

Tom Cox called on all Board members to propose winter events in order that our members be provided with on-going opportunities during the dark season. The following ideas were presented:

· Wes Hill will talk to Vintage Racing Motors about a tour in March.

· David Lightfoot will track the roll-out of the 6-series set for this spring.

· Rick Gulstrom will organize an All-Members meeting for the March/April time frame.

· Doug Haussler will look into a Griot’s Detail session in March/April

· A Safety Equipment day will be identified possibly in February.

Reports

Tours/Rallies: No recent events to report. Next year will offer another great schedule of events.

Track: 2003 was a good year. The new track committee is getting organized for next year with new roles for some familiar faces. There will be a ground school Feb 21^st, followed by an instructor clinic on Feb 28^th.

SIG: Rob Wagner is the new E-30 representative

Banquet: de-Anna Reports that all is set. Please get your registrations in ASAP to ease the preparation.

David Lightfoot reports that all the historic cars are committed; he needs an enclosed trailer to bring a car down from Vancouver BC. If anyone can help, please contact David.

Concours: Renton is available again. Board agrees that it was a good location, and recommends using it again. Lance recommends starting one hour later. A featured Car was discussed, but no decision taken at this time.

Zündfolge: Jan 6 is deadline for the Feb issue. The Jan issue is at the printer.

Roster/Membership: Doug Adams has transferred to Portland, and will hand off to Louis Hesselt van Dinter, the new roster manager.

Web Site: No report. The Board discussed the long term outlook for paperless publication of the Zundfolge, and ways in which the web site could offer more services and interaction to club members (payments, services, registrations, etc). The Web committee will investigate these and other opportunities.

Elections: The nominating committee has concluded its work and published a slate of candidates for both appointed and elected positions in the Nov/Dec Zundfolge. There are no contested positions; there are volunteers for all positions. A motion was made and seconded to accept the Committee’s recommendations for individuals to fill the appointed positions, and to elect the nominees for the elected positions. The motion was passed by majority vote of the Board. Lance Richert voted to oppose the election of the slate of candidates, Lucetta Lightfoot abstained.

Next Board Meeting: MICC Jan 08. Marty Hovenkotter will attempt to bring sustenance. de-Anna is thanked by the Board for stepping in for Marty who was stuck behind a tree somewhere on the east side.

Respectfully Submitted,

YrFtflObntSvntandSecy,

Ken Olsen