BMW CCA, Puget Sound Region

BMW CCA Puget Sound Board Meeting

August 07, 2003, MICC

President Tom Cox called the meeting to order at 7:05

Presidents Report

News from National: Tom reports that a code of conduct has been adopted for use by the national board. [One wonders why this was necessary – Secy.]

Chapters are encouraged to adopt “Disaster preparedness and recovery plans” in order to ensure proper handing of media in case of “incidents”. We will work toward putting such a plan in place.

Street Survival School: Emerald Downs has been selected for this October 18 event. Walt Conley reports that he has received teaching notes, course outlines and other event materials. Walt will be assembling the instructor pool for the event.

Treasurers Report

David reports that we are in good shape financially. We have pre-paid for several events, and still have a substantial balance. We have current assets of over $55,000.

Past Events

Historics: Lucetta reports a good event, we come away $200 to the positive.

Portland Historics: deAnna reports a good event, with about 54 BMW’s each day. She was also able to have a conversation with the ACA president, and had several encouraging talks with the Portland membership.

Mt. Vernon Tour 10 cars participated, good tour, good behavior, positive response to tour rules

2003 Concours – Lance was unable to attend this Board meeting but the following was reported: 150 cars participated, the event had positive cash flow, and included a $300 charitable donation to a Renton charity, if approved by the Board. The event was well received, many Board members have heard very positive responses to the location. Also the judging and scoring system was well received and worked great from the organizer’s point of view.

After discussion Ken Olsen made a MOTION to follow Lance’s recommendation to award the Renton Lions Club a $300 donation. This was SECONDED by Lucetta Lightfoot. Upon VOTE the motion PASSED. The Treasurer will act on this decision.

Upcoming Events

DinanTech proceeding as planned, 25 reservations to date, will be capped at 100

PCA/St. Michelle Concours Al Lanng reports event is on track. We still need judges. KO will invite judges from BMW CCA event. KO notes that he will be out of town for the two weeks just prior to the event. Tom Cox volunteered to coordinate in Ken’s absence.

E30 Tech is on track

Mucklestone Tech will be at Mercer Island Community Center October 18

Workers Appreciation is being planned by Lynn Eskilson

Video Night will be 12 November

Womens Tech is being planned by Lucetta

Le May Tour will be Sept 13. Although Doug was not able to attend, there was some concern about the apparently low participation limit, given the size of the venue. Perhaps it is a requirement of the Le May management as they become more “public”. We look forward to discussion of tour limits in general when Doug can next attend.

SUV Tour no report

Wine Tour a written report was sent to all board members. Tour is on track, wineries have been contacted, hotel rooms blocked, and a tour agenda set. We have 15 cars as registered participants to date, we will cap at 35 cars. An article was presented to Lucetta for publication in September ZF.

Fall Rally this event is put on by CPN, I expect it will be in November

Track reports

Novice school broke even, July 13 had positive cash flow, August 3 had good cash flow with 83 registered, Thunderhill had negative cash flow.

Lynn reports that due to new job responsibilities, Wes Hill can no longer act as Track Chair, so we need volunteers for the position. Several names were mentioned by track committee members, and these individuals will be contacted to assess their ability to take the position. The next few events will be run by committee members, with Louis HvD acting as registrar.

WSP Driving School has been postponed due to scheduling conflicts. A new registration process will be initiated once a date is found.

Collision avoidance lights were tried at the last school and found to be fully functioning.

SIG Reports

Matt Mar reports that the 7-Series Detailing Tech attracted over 60 cars and raised over $1000 for charity. A very successful event. There will be another 7 Series meeting on August 16.

2002 Fest no report

E30 Chair position no report

Banquet Report – deAnna reports a visit to the Design Center to assess the venue for our program. DeAnna and David Lightfoot present three budget options for discussion. Their recommendation is to sign up the Design Center, target ticket prices at $35/45 (early/late registration cost) and to provide our own dessert catering. David is working his contacts to fill out the featured cars display. He noted the Ms. Nancy Martin is very supportive of this event. As noted last month, the Board agreed to make a decision on the venue at theis meeting so that planning and commitments could be finalized.

Jim Millet made a MOTION to accept the recommended budget and proposal as made by the Banquet Committee. The motion was SECONDED by Ken Olsen. Upon VOTE the motion was PASSED.

Zundfolge – Lucetta noted that she had received no write up about the concours, but that this was just as well since it will be the October issue which will feature the Best of Show winner car. In general, written contributions are down at the moment, particularly event reports, but then, there have been fewer events as well.

Membership – Rick Gulstrom reports that membership is up again to 3247. There has been a 4% increase nationally.

Web Site – no report

Nominating Committee – must be established at this meeting. It must contain a minimum of two Board members. Volunteers for this years’ committee are: David Lightfoot, Jim Millet, Mike Ellis, and Louis HvD

Food for next Board meeting will be supplied by deAnna Martin.

Roundabout – no major developments

Tom Cox adjourned the meeting at 9:00

Respectfully submitted

Ken Olsen,

Secretary