BMW CCA, Puget Sound Region
Board Meeting Minutes
January 2, 2003

BMW CCA Puget Sound Board Members, Coordinators and Chairs present:

Tom Cox, President
Ken Hill, Vice President
David Lightfoot, Treasurer
Ken Olsen, Secretary
Karl Seeger, Past President
Lance Richert, Past President, Concours Chairman
Lucetta Lightfoot, Zundfolge Editor
Jim Millet, Zundfolge Editor
Wes Hill, Driving Events Chairman
Rick Gulstrom, Membership Chairman
Doug Haussler, Tour Coordinator
Tom Olsson, Technical Service Coordinator
Kevin Chow, Banquet Chair
Chris Chow, SIG Coordinator, E30 SIG
Bill Spornitz, Insurance Coordinator

Members in attendance:

de Anna Martin- Assisting with Banquet
Alan Jones
Dale Beuning

Opening Comments

7:00 Call to Order, Introductions and Opening Comments - President

The meeting was called to order by President Tom Cox at 7:05 PM at the Mercer Island Community Center. Proposed Adjournment at 9:00 pm.

President's Report - News from National

1. New Regional VP, Eddie Funahashi

2. Board Badges are available from National, Ken Hill will check for local supplier

3. Board Job descriptions are almost complete, should be done by next meeting, contact Ken Hill

Event Reports

1. Bradley’s Detail session (Tom Olsson) set to go, 20 reservations in, will limit to 75.

2. BMW Book session (David Lightfoot) will be held at Bellevue Library, February 22, 11-1

3. Hart tour (David Lightfoot) Feb 22, 2 sessions; 8-10, 10-12. Bill Spronitz and Ken Olsen will provide refreshments and will act as hosts while David zooms over to Bellevue to also do the BMW Book fair.

4. Speedware Tech session (Tom Olsson) March 8, 12-2. All set to go

5. Members Meeting (Rick Gulstrom) all set for Bison Creek. RG has organized exposure for Club at Park Place. Lance R to send Roundel to PP.

6. Re requests for membership info from SIGs (or other). List of SIG contacts will be assembled for use by requesters. Standing policy remains that club will not give out members’ info.

7. Haury’s (Jim Millet) April 12 10-12. 80 participant limit.

8. David Lightfoot will transfer Calendar duties to Ken Olsen

9. Track Inspection Tech session at Car Tender being organized by Tom Olsson, no date yet.

10. E-30 Picnic (Lance Richert) June 23, same location as last year. No need for insurance. $242 requested in Park use fees.

MOTION: David Lightfoot moves to cover park fees for E-30 Picnic of $242. SECONDED by Rick Gulstrom. VOTED on and PASSED unanimously.

11. Tour Dates (Doug Haussler)

• March 22, Port Townsend
• May 17, Mt. Rainier
• July 19, Monroe to Mt. Vernon
• Sept 20, Le May

We will continue to insure these tours at approximately $100 per Tour per Club policy.

12. Lance Richert reports the possibility of a Karting Enduro on March 23, no event organizer has been identified to date.

Board Reports

1. Zundfolge: Deadline dates for 2003 have been established:

Publication in Issue Deadline

• Feb 1/7
• Mar 2/4
• Apr 3/4
• May 4/8
• Jun 5/6
• Jul 6/3
• Aug 7/8
• Sep 8/5
• Oct 9/2
• Nov/Dec 10/14
• Jan 04 11/25

2. SIG contact to run in Feb issue, Chris Chow will get them to Lucetta.

3. Board members to confirm contact information to Jim Millet. A list was passed during the meeting to accomplish this task.

Roster/Membership
Nothing to report

Track Events
1. Schedule modifications: Add April 4 as Novice school (day 2) at PR, Keep March 29th as Novice school (day 1) at Bremerton. Keep April 20th as lapping day. Possible Competition License School through Proformance June 9, 10.

2. Feb ZF will have notice and sign up for instructor’s clinic.

Banquet
1. 140 rsvps to date.

2. Need auction items asap

3. Hobbs all set

4. Need greeting volunteers

5. David Lightfoot will investigate credit card as payment method for this and other events.

Tours/Rally
1. Rally planning underway. Discussion of costs resulted in a MOTION: by Wes Hill to hold rally price at $60 per car, and to subsidize the cost of trophies beyond the 10 top places (to 15 or 20). SECONDED and PASSED unanimously.

Bill Spornitz, Wes Hill, Karl Seeger and Ken and Susan Olsen have voluteered to run checkpoints and OC stations. Lance Richert will perform Starters duties, Louise Vlasic and Dennis Hogan have expressed an interest in establishing routes. We still need a volunteer act as scorekeeper.

2. Doug Haussler presented a proposal for governance rules for Tours to address high speed and dangerous driving (copies were distributed to all in attendance). Discussion resulted in unanimous approval in concept with minor revisions. All Board members thanked Doug for his attention to this important matter, and expressed their full support of his actions to ensure the safety of the tours. Doug will finalize the Rules and have them available for the Tour season.

Concours

1. Marymoor Park is the probable location

2. 6-series will be the featured car

3. Ken Olsen has accepted the assignment of Lead Judge and will hold meetings to refine the scoring system and organize judges for the event.

4. We are looking for vendors to participate, Lance welcomes ideas

5. Sponsorship discussions are underway, with a positive result expected

SIG
1. Chris has been contacted by Dave Wilder who is interested in starting an M5 SIG

Technical Events
Tom Passed, having reported above in “Event Reports”. The Secretary thanks Tom for his brevity.

Treasurer
David Lightfoot reports that he has been given the deposit slips, but not the checks. He understands the significance of this, and projects that the Club balance will be safe. In other news, we have approximately $64,000 in the Bank. It is noted that several substantial expenses will hit soon as the track and event season starts.

Web Site
No news to report.

Roundabout

1. Ken Hill: Pacific Raceways will have a tire wall party at PR on Jan 25 starting at 8 ayem to repair the tire safety barriers. Volunteers desperately needed. Volunteers will get incentives which may include time on track. Contact Ken to sign up.

2. David Lightfoot: has several old racing magazines available. The Alpina Z-8 has been announced.

3. Rick Gulstrom: Park Place is a possible venue for all kinds of Tech sessions, this should be investigated. (It seems he’s spending a fair bit of time at PP, is he shopping? Sec’y).

4. Lance Richert: reported on Shirt sales. General support for continued effort in this direction, with a possible expansion of the offering.

5. Lucetta Lightfoot: ad sales are declining, we need to find more advertisers.

6. Tom Cox: reports that Santa left a nice red (what else?) E-36 under his tree. Look for it on the track. (where does he shop for trees?)

The meeting was adjourned by the President at 9:05.


Respectfully submitted,
Ken Olsen
Secretary